PDF Printing

Inhaltsverzeichnis

Introduction

The PDF Printing module allows you to generate and customise invoices and delivery notes as PDF files for both the till and the online shop.

The module’s main use is for creating your own PDF templates. This allows you to create documents featuring your own company layout, logo or letterhead.

The order details are automatically inserted into the layout.

Use at the till

When a sale is completed at the till, a PDF invoice is automatically generated and downloaded.

Documents that have already been created can be reopened at any time:

Navigate to ‘Customers / Orders’ → ‘Orders’.
Click on the PDF icon to the right of the order.
Select Invoice or Delivery Note.

Use in the online shop

Documents can also be generated automatically for every order in the online shop:

Invoice
Delivery note

The documents can be:

downloaded manually,
printed,
or sent automatically by email.

Invoices can be created and sent directly via the shop.
Many retailers also use 21.AbaNinja for bookkeeping and invoice management – however, this is optional.

Module configuration

Open the module via:

Modules → PDF Printing

Here you can define the layout of your documents.

Upload PDF templates

The most important step is to save your own PDF templates.

You can define separate templates for:

first page
subsequent pages

Recommendations for templates:

Logo
Header
Footer
Letterhead
Background design

The template should ideally contain no content, as items, addresses and totals are inserted automatically.

Uploading takes place directly when selecting the file; an additional save button is not required.

Customise layout

Within the module, you can then freely position all content, e.g.:

Address block
Document title
Information area (order number, date, etc.)
Item table
Totals
Page numbers

All spacing is defined in millimetres, so the layout can be adapted precisely to your letterhead.

Tip:
Activate the alignment grid to make it easier to align positions.

Preview

You can use the preview to generate a sample PDF at any time and check the layout.

Recommended procedure:

Upload template
Adjust positions
Generate preview PDF
Check layout
Adjust settings

Automatic sending of PDFs

The module also enables the automatic dispatch of documents:

Send delivery notes to customers
Send delivery notes to shop operators
Send invoices directly from the shop

Generate documents manually

Open ‘Customers / Orders’ → ‘Orders’.
Click on the PDF icon next to the desired order.
Select the desired document.

The PDF will then open or be downloaded.

Further help

If you have any questions or problems, our support team will be happy to help. To do so, open a support ticket:

Go to the Swiss21 portal.
Click on your profile picture in the top right corner.
Click on “Support”.
Click on “Contact support”.
Fill out the form and our support team will get back to you as soon as possible.

Support opening hours: Monday – Friday I 8:00 a.m. – 12:00 p.m. I 1:30 p.m. – 5:00 p.m.