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AbaNinja

Inhaltsverzeichnis

Introduction

21.AbaNinja is the financial accounting system from Swiss21.org. You can link 21.AbaNinja directly with 21.COMMERCE and thus automatically synchronise all sales and orders with 21.AbaNinja. In this guide, we explain how to configure the interface, how the data is synchronised and answer the most frequently asked questions.

Advantages of the interface

  • Setup in a few minutes: You can connect 21.AbaNinja to 21.COMMERCE with just a few clicks and start immediately.
  • Simple initial synchronisation: When setting up the interface, you can transfer items from 21.AbaNinja to 21.COMMERCE or vice versa with a single click.
  • Real-time order transfer: Orders and sales are synchronised with 21.AbaNinja in real time. All relevant article and customer data is automatically recognised and correctly booked in 21.AbaNinja.
  • Automated document creation: 21.AbaNinja automatically creates the necessary documents such as delivery notes or invoices after receipt of the order.
  • Accounting & control: 21.AbaNinja automatically creates a simple accounting system from your invoices and supplier documents and compares the account movements with your customer invoices.
  • Convenient data synchronisation: When orders are transmitted, the articles and customers contained in them are automatically re-entered or updated in 21.AbaNinja.

Configuration of the interface

Video “Connecting 21.SHOP with 21.AbaNinja”

The video can be played from second 57.

Video “Connecting 21.POS with 21.AbaNinja”

The video can be played from second 51.

Necessary for the start

  • 21st AbaNinja already installed and configured
    • More information about the 21.AbaNinja configuration can be found here.

Step 1: Module installation in 21.COMMERCE

  1. open the 21.SHOP or 21.POS application in the Swiss21 portal.
  2. open the “Modules” application in the left-hand column
  3. click on “Module administration” → “Modules not yet installed” → “AbaNinja “.
  4. click on “Manage module “.

Step 2: Connect 21.COMMERCE with 21.AbaNinja

  1. we are now in the 21.AbaNinja module.
  2. click on “Connect “ in the ”First steps “ tab.
  3. once the connection has been established, click on “Complete setup “.
  4. switch to the “Configuration “ tab.
  5. in the “General settings “ section, the ”Active” box should be ticked. The interface is now activated.

Step 3: Synchronise articles

You have the option of exporting the articles from 21.AbaNinja to 21.COMMERCE or vice versa. You can also do this later. We recommend that you use 21.COMMERCE as your main system. This means that you always enter new articles and changes to articles in 21.COMMERCE and synchronise them with 21.AbaNinja. You can find more information about synchronising data in the “Synchronising data” chapter.

Case 1: You have already entered your items in 21.COMMERCE

  1. switch to the “First steps “ tab in the 21.AbaNinja module
  2. click on “21.COMMERCE → AbaNinja “ under ”Synchronize products “.
  3. all your articles have been exported to 21.AbaNinja.

Case 2: You have previously entered articles in 21.AbaNinja

  1. switch to the “First steps “ tab in the 21.AbaNinja module
  2. click on “AbaNinja → 21.COMMERCE “ under ”Item synchronisation”
  3. all your articles have been exported to 21.COMMERCE
  4. in future, enter new articles and changes in 21.COMMERCE and synchronise them as follows:
    1. switch to the “First steps “ tab in the 21.AbaNinja module.
    2. click on “21.COMMERCE → AbaNinja “ under ”Synchronize products”.
    3. all your articles have been exported to 21.AbaNinja and synchronised.

Step 4: Test order / test sale

  1. carry out a test order / test sale.
  2. switch to 21.AbaNinja.
  3. go to “Customers” → “Invoices “.
  4. here you will find the test order or test sale under the tab “Open “ or ”Completed “.

Synchronisation of the data

In this section we explain exactly which data is synchronised via the interface and how.

Source Target What? Creation Update Comment
21.COMMERCE 21.AbaNinja Order Yes, automatically Yes, only for status change- Order is automatically entered in AbaNinja. - Order is automatically entered in AbaNinja.
- Status change of the order to "Dispatched" is automatically transferred to AbaNinja.
- Synchronised together with the order:
- New articles and customers (which appear in the order)
- Changes to articles and customers (which appear in the order)
21.COMMERCE 21.AbaNinja Customer Yes, automatically with exception* Yes (automatic) - New customers entered in the web cash register or in the administration are automatically synchronised immediately.
- *New customer accounts that customers have created themselves in the shop are only synchronised with the first order so that only real customers are recorded in AbaNinja.
- Changes to customers are automatically synchronised immediately.
21.COMMERCE 21.AbaNinja Article Yes, when ordering or manually Yes, when ordering or manually - New articles are automatically created in AbaNinja when they appear in an order for the first time.
- Item changes are updated when they occur in an order
- All articles can be synchronised in the administration with one click
- Sub-articles can only be created as individual articles in AbaNinja.
21.AbaNinja 21.COMMERCE Order No No
21.AbaNinja 21.COMMERCE Customer No Yes (automatic) - It is not possible to create a customer account in AbaNinja as there is no option for login and password.
- Changes to customers in AbaNinja are automatically synchronised with PepperShop.
21.AbaNinja 21.COMMERCE Article yes (manual) NOT recommended yes (manual) ONLY recommended for initial synchronisation - The synchronisation of articles from AbaNinja to PepperShop is only recommended for the initial synchronisation if you have already entered articles in AbaNinja.
- We then recommend that you enter and customise articles in PepperShop, as some article data cannot be entered in AbaNinja, such as: Promotional prices, pictures, subarticles.

Manual synchronisation of articles

How to manually synchronise the articles from 21.COMMERCE to 21.AbaNinja.

  1. go to the 21.COMMCERCE administration.
  2. click on “Modules “ in the navigation bar on the left.
  3. click on the 21.AbaNinja module
  4. switch to the “First steps “ tab in the 21.AbaNinja module
  5. click on “21.COMMERCE → AbaNinja “ under ”Synchronize products”.
  6. all your articles have been exported to 21.AbaNinja and synchronised.

Frequently asked questions

Are daily closings, cancellations, cash balance and chargebacks transferred to 21.AbaNinja?

Unfortunately, these functions cannot currently be synchronised with 21.AbaNinja.

Can revenue accounts be stored in the cash register?

21.AbaNinja is not yet able to assign accounts.

Further help

If you have any questions or problems, our support team will be happy to help you. To do so, open a support ticket:

  1. Go to the Swiss21 portal.

  2. Click on your profile picture at the top right.

  3. Click on “Support”.

  4. Click on “Contact support”.

  5. Complete the form and our support team will get back to you as soon as possible.

Support opening hours: Monday - Friday I 08:00h - 12:00h I 13:30h - 17:00h

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